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CASE Guidlines - Counting Intents to Give

  • 1.  CASE Guidlines - Counting Intents to Give

    Posted 12 days ago
    Hi Everyone,

    In reviewing the new CASE Global Reporting Standards, I note that under 6.3.1 it indicates that "When reporting New Funds Committed in CASE AM Atlas surveys, Intents to Give may be counted and reported with Pledges."  Intents to Give are non-binding and can be used to document a donor's intent to recommend to their DAF that certain gifts be made.

    My question is how are others doing that?  Are Intents to Give (we use Statements of Intent) booked along with pledges? If so, how are they distinguished? Or are they being tracked outside of the CRM?  

    I am thinking specifically about donors who wish to recommend gifts over time from their DAFs.  Our practice until now has been to enter into the Statement of Intent as a non-binding agreement to avoid potential issues regarding benefits to the donor who will recommend the gifts to their DAF.  We do not book the SOI so there is no record of the intention and it is not reflected in our fundraising totals.  The gifts are booked to the sponsor company's record (no receipt) as they come in with soft credit to the donor.  

    Any input will be most appreciated!

    Thank you!

    ------------------------------
    Nancy Randazzo
    Director of Gift and Fund Administration
    University of Montana Foundation
    nancy.randazzo@SUPPORTUM.ORG
    ------------------------------


  • 2.  RE: CASE Guidlines - Counting Intents to Give

    Posted 12 days ago
    As you suspect, this is a major shift from previous editions of the CASE Standards.

    However, many institutions I know record both binding pledges and non-binding letters of intent (or whatever phrase works for you).  They use the same pledge entry mechanism but use a different pledge "type" that distinguishes the two.

    Using a different pledge type, you can avoid feeding the LOIs to the GL (as these do not qualify as assets like binding pledges).  The different pledge type also allows for reporting the two in different categories, as suggested by CASE.  But now, you can include these LOIs in your official campaign fundraising totals.  However, as CASE suggests in the same section you reference, you should report them separately from binding pledges and conditional pledges (three different totals), all in the interest of transparency.

    Do also note that you only count actual payments received for the VSE (AMAtlas), not the LOI.

    John

    John H. Taylor
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  • 3.  RE: CASE Guidlines - Counting Intents to Give

    Posted 12 days ago

    Thank you so much!  That is exactly what I thought we should do. 

     

    As you know, we are transitioning to Ellucian CRM.  It is not clear to me how it can be used – what pledge "types" are available or can be created in CRM, but we will keep investigating.

     

    Have a good evening!

     

    Nancy

     

    Nancy Randazzo

    Director, Gift and Fund Administration

    University of Montana Foundation

    Office: 406.243.2593 | Direct: 406.243-4739

     






  • 4.  RE: CASE Guidlines - Counting Intents to Give

    Posted 12 days ago
    John, does 6.3.1 apply to recurring gifts? Could it apply to recurring gifts if they are accompanied by a statement of intent to give over some period? I'm imagining a donation form where a donor could check a box to indicate a non-binding commitment to contribute for 12 months. 


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    CRM Expert
    Sage70, Inc.
    (917) 859-0151
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  • 5.  RE: CASE Guidlines - Counting Intents to Give

    Posted 12 days ago
    I don't see why not.

    John H. Taylor 
    919.816.5903 (Cell/Text)

    Big Ideas; Small Keyboard





  • 6.  RE: CASE Guidlines - Counting Intents to Give

    Posted 11 days ago
    I would also presume that, by entering this on the DAF as an intent, there would be no soft credit to the individual making the recommendation.
    The soft credit would only be applied when the payment is received.  Am I correct in that thinking?

    We do have a scenario where a donor signed a LOI for his DAF to give an amount annually in perpetuity.  I have pushed back on entering anything
    until we have documentation from said DAF.

    ------------------------------
    Teresa Goddard
    Director Development Services
    DePauw University
    teresagoddard@depauw.edu
    ------------------------------



  • 7.  RE: CASE Guidlines - Counting Intents to Give

    Posted 11 days ago
    The LOI is entered on the record of the individual, not the DAF.  Whether you give soft or recognition credit to that individual will depend on your institutional soft credit protocol.  However, I have seen quite a few of those policies where no soft credit is awarded without a corresponding legal gift or pledge.

    John H. Taylor 
    919.816.5903 (Cell/Text)

    Big Ideas; Small Keyboard





  • 8.  RE: CASE Guidlines - Counting Intents to Give

    Posted 4 days ago
    Thanks for the thoughtful responses.  Is there anyone out there who is recording and counting intents to give/non-binding pledges in Ellucian CRM?  What is your process from recording the intent to entering payments?  What pledge type do you use?  How do you handle reminders?   

    Any other pointers for counting non-binding pledges from other database users?

    Thanks again!

    ------------------------------
    Nancy Randazzo
    Director of Gift and Fund Administration
    University of Montana Foundation
    nancy.randazzo@SUPPORTUM.ORG
    ------------------------------