We book only as payments are received. We get a monthly report from our OSP group and book based on that.
There were instances where fundraisers insisted we book based on award letter (especially at the end of the fiscal year) but then once everything was finalized we would have to go back and make adjustments. We have made it a firm policy now that we will not book until we get the official report from OSP, even though this does cause delays across months and fiscal years.
Jodie M. Ralston Executive Director, Advancement Services Advancement and External Affairs
T 315.420.1490 firstname.lastname@example.org