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Gift recognition ideas

  • 1.  Gift recognition ideas

    Posted 07-10-2020 08:23 AM

    I was asked the following question:

    Typically in May, those retiring or stepping down with 20 years or service or more receive a Captain's Chair with their name engraved. These are ordered through the bookstore. Letters were sent to those who would have been celebrated in May letting them know a chair would be mailed directly to their home. One of the honorees requested that she NOT be sent a chair and rather the cost of the chair be donated to our annual fund. The bookstore was able to cancel the order. How can we go about doing this?

    I know this is not a gift - I feel that at best it's budget relief because the cost of the chair/shipping comes out of our Advancement Office budget.

    Our system does not allow us to give soft credit without referencing a 'real' gift, so I'm thinking I will have to keep track of this person manually and add them to our honor roll of donors (yes, I know - who does those anymore??). Wondering if there are other ideas?

    Anne Dexter
    Director of Advancement Services

  • 2.  RE: Gift recognition ideas

    Posted 07-10-2020 08:37 AM
    Anne, manually keeping track of somethings is rarely a wise idea.  So let's figure out a way around that!

    I do know that some CRMs do not allow assigning soft credit without a legal gift.  However, some of those systems will allow giving "more" soft credit than the gift amount.  So could you record a legal gift for a penny or a dollar and then the correct value for the soft amount?

    Option two requires a bit more work.  However, many systems allow you to create different gift types.  Could you create a new gift type of NG for Non-Gift that, then, permits recording of a "hard" amount that does not get picked up in fundraising totals or is fed to the GL?

    A third option is used by some and involves gift club codes.  I don't know if you employ those.  But if you do, you could manually "upgrade" this person in exchange for this donation.

    A final option is to let the individual "accept" the chair and then donate it back as a GIK.  Of course, you would not want to engrave that specific chair :-).  Anyway, you can then treat the chair as a real donation and record a hard-credit GIK on their record.


    John H. Taylor
    John H. Taylor Consulting, LLC
    2604 Sevier St.
    Durham, NC   27705
    919.816.5903 (cell/text)

    Serving the Advancement Community Since 1987