We host a donor recognition dinner at $0 cost to participants. Donors receive a mailed invitation. Our website indicates that the event is open and the greater community is welcome to attend and help us celebrate those receiving recognition. We also include information regarding the event in our emailed alumni and friends newsletter. Two questions:
1) Does this eliminate the QPQ aspect of the free dinner for donors since, though they received a personal invitation, the event is advertised and made available to non-donors that are friends of University?
2) In this case can DAF or Family Foundation donors be included, as again, it is open to all to attend and we have advertised it as such?
In making sure we are following IRS regulations, if someone has filled out planned giving paperwork this represents an expectation of a future gift. However, there is no actual cash gift and these people do not receive any upfront tax credit for letting us know we are in their will. We also are aware that the will can be changed at any time or beneficiaries can be changed. Does the IRS include these people when offering a banquet or reception at no charge?Thank you.Corie