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Gift In Kind Documentation

  • 1.  Gift In Kind Documentation

    Posted 12-11-2019 03:08 PM

    Thank you in advance on behalf of my colleague Mark Kain, Director of Information Services at Geisinger Health Foundation. He and I have been discussing this scenario and are curious to hear other insight and recommendations on how we might best proceed. 

    Recently in-kind donations were received by our child-life unit in our pediatrics department. The gift in kind acceptance form our Foundation received provided a description of the items that were donated along with an amount of $16,000 as valued by the staff member who accepted the donation. Please note that the donor was not seeking any type of credit or even an acknowledgment letter; however, we are being asked to record the in-kind gift in this amount.

    Regardless of whether or not the donor is seeking credit or an acknowledgment, is it customary to record an in-kind gift in the donor database of record without any corroborating documentation regarding value (i.e. is a basic acceptance form okay)?

    When our 990 forms are filed each year in-kind donations are included so I suspect value accuracy is paramount on some level. I look forward to any insight you may have about this particular situation. Thank you for your time.


    Anna Grbenick, agrbenick1@geisinger.edu
    Mark Kain, mrkain@geisinger.edu



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    Anna Grbenick
    Senior Director, Stewardship and Donor Engagement
    Geisinger Health Foundation
    agrbenick1@geisinger.edu
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  • 2.  RE: Gift In Kind Documentation

    Posted 12-11-2019 03:19 PM
    The short answer is no.  Recording donations of this sort without third-party supporting documentation is not standard.  At this level, your CFO would help determine what is needed.

    CASE Guidelines require a copy of an appraisal.  But as you note, a donor may not need that.  Therefore, a common practice is to research like items on the Internet to obtain validation of the estimated amount.  This practice will be incorporated in the new CASE Guidelines - I hope!

    John 

    John Taylor
    919.816.5903

    Big ideas; small keyboard