We have a pledge subtybe of "conditional" which allows us to track and remind these intentions, but they are not counted on our GL as a receivable asset (until a payment comes in).
Jodie M. Ralston Executive Director Advancement Services
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At my last institution, we used the gift subtypes of revocable and irrevocable. They could be tracked that way.
Bill WongManager of Giving OperationsSavannah College of Art and Design ®
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Hmmm. I would have said that, to count in a campaign in the first column, "'Current/Outright Gifts and Pledges" (or, for deferred gifts, the second column, "Irrevocable Deferred Gifts at Discounted Present Value) the commitment must be enforceable.
I would have thought that these Statements of Intent would fit under the supplemental, optional fourth column, "Revocable Gifts and Conditional Pledges at Face Value."
It seems to me that what we have in the case of these statements of intent to recommend distributions from a donor-advised fund is a revocable pledge, since these statements have as their distinguishing characteristic their distinction from irrevocable/enforceable pledges.
CASE Reporting Standards & Management Guidelines for Educational Fundraising (4th ed.) , in Appendix D, p. 124 says, in part:
Revocable gifts may be included in campaign totals at face value if they are pledged during the campaign, documented, and reported separately from outright gifts and irrevocable deferred gifts.
The statements of intent would seem to be "revocable gifts" (the characteristic of revocability being what distinguishes them from irrevocable pledges) "pledged during the campaign" that, therefore, are to be "reported separately from outright gifts and irrevocable deferred gifts."
The discussion in Appendix D also says:
Appropriate documentation might include a commitment in writing from the donor, his or her attorney or financial advisor, or a copy of the bequest intention, retirement plan, or other document outlining the ultimate source of the gift. Documentation should include a statement about the assumed value of the gift.
Here again, the statements of intent are (presumably) in writing from the donor and specify an amount. They indicate "the ultimate source of the gift." The extent to which they are a "commitment" seems no different from the extent to which bequest intentions or retirement plan beneficiary designations are "commitments."
Statements of Intent of this sort, particularly in relation to donors who are associated with donor-advised funds, are a relatively new phenomenon, or certainly much more widely adopted within the portfolio of fund-raising options provided to donors and recorded by charitable institutions. One does hope that Statements of Intent of this sort will be addressed directly in the new revision of the guidelines, but, meanwhile, I would think that they could defensibly be reported in the 4th column of the report as currently constituted.
My US$0.02 worth; the usual disclaimers apply.
Alan S. Hejnal
Data Quality Manager
Smithsonian Institution - Office of Advancement
600 Maryland Ave SW Ste 600E
PO Box 37012, MRC 527
Washington, DC 20013-7012
Voice: 202-633-8754 | Email: HejnalA@si.edu
Thank you John and Alan.
I feel exactly as you do Alan, and your reply is well stated. This is why I posed the question specifically with the consideration of grouping these with conditional pledge and revocable bequests.
Unfortunately, as you've pointed out much of whether these may be included or not (with the blessing of CASE) boil down to interpretation of Appendix D. A direct opinion on these from CASE in their upcoming release of guidelines would be quite welcome!