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GIK: Specialized Services

  • 1.  GIK: Specialized Services

    Posted 07-06-2020 01:46 PM


    Our university has a proposed GIK for a specific educational program of study. This GIK is a combined total of hardware, software, and some professional services. The hardware and software piece is straightforward, but we are struggling with finding an appropriate way to count the services, if at all possible.

    According to CASE Reporting Standards & Management Guidelines (4th Ed.), Section 1.2.5, at the bottom of page 16: "Some institutions encourage volunteers providing professional services to bill the institution for the service, accept payment from the institution, and then make a cash gift to the institution."

    In discussing this option with those who oversee the educational program that would benefit from the potential gift, they expressed concern. We are a public university, and the optics of using State funds to pay for a service, only to have the company turn around and donate the same amount of money to our Foundation (designated back to the educational program), looks like an attempt to launder money.

    The way I see it is we either pay for the services and have the company make a cash gift, or we don't record/count that portion in our fundraising totals. Does anyone in this smart group of people have any other thoughts or options for addressing this?

    Matthew Bain
    Executive Director of Advancement Services
    Kennesaw State University

  • 2.  RE: GIK: Specialized Services

    Posted 07-06-2020 02:33 PM
    Gifts of services or partial interest, including the USE of software, are not gifts per the IRS and CASE follows suit.  See IRS Publication 526.

    Only the option outlined in the CASE Guidelines is viable for both the service and the software use.  Well, the hardware, too, unless you own that outright.


    John H. Taylor
    John H. Taylor Consulting, LLC
    2604 Sevier St.
    Durham, NC   27705
    919.816.5903 (cell/text)

    Serving the Advancement Community Since 1987