We record and report on Grant gifts that qualify as philanthropic gifts. We use a special transaction type called Grant Installment (GI). We are now asked to record Grant commitments as pledges in our system if they are multi-year payouts. Previously, we only recorded payouts as they were received. We are beefing up our counting of gifts for our current comprehensive campaign.
Our problem is partly technical. If we record a Grant pledge as a countable pledge, our system only allows us to use the Payment (PY) transaction type. If we changed the settings and allowed GI transactions to pay pledges, it will affect many reports and require a lot of work. It could also complicate our straightforward gift and pledge system. My questions are:
1) Do you record Grant Commitments as pledges?
2) Do you have a special pledge type for Grant commitments? If so, do you use a special transaction type for the payment?
I want to keep our system as simple as possible and fulfil our reporting requirements.
Director of Data & Systems
University Development and Alumni Engagement
Cal Poly, San Luis Obispo, CA 93407