Looking for advice on deferred gift counting. In our campaign report we have three main categories - outright gifts and pledges, irrevocable deferred gifts, and revocable deferred gifts. Totals are shown by year.
We have a situation where several large deferred gifts were both entered and fulfilled within the campaign - they were fulfilled a couple of years after being entered, or in some cases, fulfilled the same year. According to NACGP guidelines, a gift should be in the category representing its most recent "state" - so, those fulfilled deferred gifts should move to the Outright Gifts and Pledges category for the year they were fulfilled. This also makes more sense in regards to the reason for listing the separate categories - if we already have a large chunk of the money in hand, it shouldn't show in the category of gifts with an unknown fulfillment date.
Are we thinking of this right? Any advice on this?
With respect to irrevocable deferred gifts, absolutely.
With respect to bequest expectancies recorded and later matured during an ongoing campaign, with respect to campaign reporting, I have seen those moved from the revocable/conditional category to the outright category.
My US$0.02 worth; the usual disclaimers apply.
Alan S. Hejnal
Data Quality Manager
Smithsonian Institution - Office of Advancement
600 Maryland Ave SW Ste 600E
PO Box 37012, MRC 527
Washington, DC 20013-7012
Voice: 202-633-8754 | Email: HejnalA@si.edu
There was-when last I worked with the report-an additional column for revocable and conditional commitments, which is where bequest intentions were reported, and from which matured bequest intentions made during the campaign were moved.