Hi All,Our Governor has now confirmed that New York State will not allow fans in the seats for the fall season of college sports. We will be offering our 4500 football season ticket holders various options, one of which is to convert all received funds (all FB season tickets, associated seating donations, Club 44 passes, and seatbacks) to a donation to our general Athletic Discretionary support fund.The season ticket holders may have made payment in fall 2019. They may have made payments on a recurring schedule that includes fall 2019 and spring 2020. This would be FY2020 business on our general ledger.For the funds that are not already in a fundraising total (actual ticket costs, seatback purchases, etc.) those would be added as donation for the date the donor tells us it's a donation. So even if they paid us $500 in tickets, parking, etc. in 2019 that isn't a donation until July 2020.My frustrating wrinkle: For our seating donations, these would have been the old 80/20 donations. We allocate these to a non-deductible contribution revenue account, but we have already counted this money in our fundraising totals for FY2020. (No tax receipts issued.)My question stems from the fact that normally date of gift would be the date the donor tells us it's a donation, but if we have already counted this in our totals, can we leave the date of gift as is, and issue a tax receipt accordingly? Apologies for the length and backstory, but as we've said before, we're working through unprecedented times and I'm sure I won't be the only person dealing with this issue this fall!
Yes, John, sorry, I was saying we counted the 80% even though it wasn't deductible. So the tax receipt would state date of gift as July 2020 (FY21), but we can keep it recorded as FY20 revenue on the GL and in fundraising totals.
Thank you. Appreciate your guidance as ever.
Jodie M. Ralston Executive Director, Advancement Services Advancement and External Affairs
T 315.420.1490 firstname.lastname@example.org
Oh definitely! That will happen when we make the adjustments in our CRM feed to the GL. They're already aware of this, thankfully! I wanted to make sure I was getting the tax receipt correct most of all.