FundSvcs Community

Back to discussions
Expand all | Collapse all

Issuance of Tax Related Information related to Donations

  • 1.  Issuance of Tax Related Information related to Donations

    Posted 12-03-2019 11:15 AM
    Good morning,

    I am writing to get an idea of how many institutions issue a cumulative end-of-year summary of donations for tax purposes versus not doing an end-of-year summary and only using the issuance of a printed statement on each gift receipt at the time of the gift, that the receipt will serve as use for tax purposes.    

    Thank you for your feedback.

    Dwight

    ------------------------------
    Dwight D. Dozier
    Chief Information Officer
    Georgia Tech Foundation
    Atlanta GA
    404-3851518
    ------------------------------


  • 2.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-03-2019 11:25 AM
    I don't have statistics to shed light on industry practices, but my anecdotal experience is that donors often ask for these statements. As a donor, I appreciate the good stewardship of an organization that provides a statement, ideally in conjunction with some brief. non-transactional communication that connects my gifft with the charitable work being done.


    Thank you,
    Isaac Shalev
    CRM Expert
    Sage70, Inc.
    (917) 859-0151
    isaac@sage70.com

    Schedule a 30-minute consultation now:




    Original Message


  • 3.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-03-2019 11:35 AM
    At Saint Joseph's University, we only do the printed or electronic receipt at the time of the gift.

    We do get a handful of requests for and end of year summary in the new year as tax filing approaches but not enough to warrant doing it for all.

    Thanks.

    Tom

    --

    Thomas A. Chaves
    Saint Joseph's University
    Associate Vice President for Advancement Operations
    p/610-660-1255; c/610-316-6541

    Live greater. 




    Original Message


  • 4.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-03-2019 11:37 AM
    Toms' experience is what I both practice and preach!

    John

    John H. Taylor
    Principal
    John H. Taylor Consulting, LLC
    2604 Sevier St.
    Durham, NC   27705
    919.816.5903 (cell/text)

    Serving the Advancement Community Since 1987




    Original Message


  • 5.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-03-2019 11:36 AM

    Hi Dwight,

    We do both (but let me clarify).  Cumulative receipts are sent to all monthly recurring givers (i.e. payroll deduction) with no individual receipt issued (each month).

    Additionally, we send cumulative end of year summaries to all constituents who have contributed $25,000 or more in the calendar year.  Finally, there are some constituents who have requested yearly summaries and their record is marked accordingly as we like to be donor centric.

     

    Hope this helps. Reach out if you would like to discuss further.

     

    Michelle R. Hussey | AVP for Advancement Services
    Office of Advancement

    UAB | The University of Alabama at Birmingham
    AB 1270 | 1720 2nd Avenue South | Birmingham, AL 35294-0112
    P: 205.975.9012 | mhussey@uab.edu This email address is being protected from spambots. You need JavaScript enabled to view it.

    Give Something | Change Everything 

     

    image001.png@01D4A346.34C9B6E0

    Celebrate our 50th anniversary with us!

     

     



     




    Original Message


  • 6.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-03-2019 02:13 PM

    We just started doing this 3-4 years ago along with a letter and a very soft (if any) ask and reply device.  It got rave reviews when we started and has been one of our better appeals in terms of response rate.  I bet it also has an impact on donor retention even for those who don't respond immediately, but we haven't looked at the data on that yet.

     

     

    Misty E. McCarty

    Associate Vice President Advancement Services

    University of New Hampshire

    Durham, NH 03824

    (603) 862 - 0358

     

     

     




    Original Message


  • 7.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-03-2019 05:05 PM
    UC Davis provides yearly cumulative receipts to monthly recurring donors who give via internal payroll deduct or who have specifically requested it (we code them as such).  

    For a couple of years, we provided an "annual summary of contributions" to our board of trustees and $1M+ cumulative donors, but it was super complicated - we had three sections - one was an actual legal cash contribution section, one was weird stuff like donor advised fund gifts and matching gifts, and one was a status of open pledges.  It was frankly more trouble than it was worth and we stopped it maybe 3 years ago now over the objections of exactly zero donors.  

    Hope this helps!

    ------------------------------
    Jessica LaBorde
    Assistant Vice Chancellor, Advancement Services
    UC Davis
    jslaborde@ucdavis.edu
    Proud aasp Board Member since 2015
    ------------------------------

    Original Message


  • 8.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-04-2019 10:22 AM
    We appear to follow the trend:  We send a cumulative receipt to all of our recurring/payroll/EFT donors, but we only create a cumulative receipt when asked for it for all other donors who gave multiple gifts sporadically throughout one calendar year.

    ------------------------------
    Amy Tamburino
    Director Advancement Services and Operations
    Bentley University
    atamburino@bentley.edu
    ------------------------------

    Original Message


  • 9.  RE: Issuance of Tax Related Information related to Donations

    Posted 12-04-2019 11:30 AM
    Last year, we sent CYE receipts to anyone who gave more than one gift and whose total gifts were more than $25. Just those two limitations made a huge dent in the number we sent out compared to the previous year.

    Julie




    Original Message