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[External] [FUNDSVCS] Fund spending oversight question

  • 1.  [External] [FUNDSVCS] Fund spending oversight question

    Posted 08-15-2019 11:46 AM
    I still do not think that is your job. That belongs solely with Finance who should report on those expenditures to you for stewardship of your donors. Certainly, if you do not like something you see in those reports you should question. But "oversight" is not your job (IMHO). John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Thu, Aug 15, 2019 at 12:43 PM Gross, Debra


  • 2.  Re: [External] Re: [FUNDSVCS] Fund spending oversight question

    Posted 08-15-2019 12:51 PM
    Maybe in a coordinating role? Ie you're ensuring Finance has the correct guidelines and rules for each of your restricted funds, etc. Exercising oversight in the sense of actively ensuring compliance through auditing, investigation, reviewing reports, etc. is something I'd think you want to steer clear of. But if your compliance role is simply to support Finance by providing them information about your work seems fine to me. I wouldn't call that oversight, but if those duties were in an oversight policy, I wouldn't be troubled, as they are your normal duties anyway. Thank you, Isaac Shalev CRM Expert Sage70, Inc. (917) 859-0151 isaac@sage70.com Schedule a *30-minute consultation *now: https://calendly.com/sage70/30min On Thu, Aug 15, 2019 at 1:46 PM John Taylor


  • 3.  Re: [External] Re: [FUNDSVCS] Fund spending oversight question

    Posted 08-15-2019 04:43 PM
    Thanks – I should have said the oversight would be shared with finance, perhaps on a yearly basis, as part of stewarding the donors. From: Advancement Services Discussion List


  • 4.  Re: [External] Re: [FUNDSVCS] Fund spending oversight question

    Posted 08-16-2019 06:56 AM
    It all depends on your org structure and your relationship with you financial offices ; my role includes the responsibilities you mentioned,I’m out of the office today and will send you some information next next week when I return. Joan > On Aug 15, 2019, at 1:51 PM, Isaac Shalev


  • 5.  Re: [External] Re: [FUNDSVCS] Fund spending oversight question

    Posted 08-19-2019 10:32 AM
    I would venture to say this is a deep and widespread problem among US charities that is being grossly overlooked. You can find many articles out there about fine-tuning your endowment spending rule, or how charities should be boosting their spending rule to put more money into their missions, but almost nothing from the non-profit Finance circles on running a strong gift and fund compliance program that fulfills the obligations of the organization and the expectations of its donors (please send me articles if they exist). Are the Finance Dept's really taking ownership on this? Do internal and external auditors pay enough attention to underutilized or unused gift/endowed fund income? If the auditors aren't spending a lot of time on it, can we expect our Finance departments to?


  • 6.  Re: [External] Re: [FUNDSVCS] Fund spending oversight question

    Posted 08-19-2019 10:57 AM
    Tom, I do not think you are entirely accurate in your “deep and widespread” statement. I find very strong oversight and fund management protocol in place most everywhere I travel. Where it is lacking usually can be attributed to staffing issues both in finance and development. I am sure there are some bad actors out there. But my observations suggest that the weakest link lies in unspent scholarship funds resulting from too restrictive selection criteria. And that can be fixed! John John Taylor 919.816.5903 johntaylorconsulting@gmail.com Big ideas; small keyboard > On Aug 19, 2019, at 11:31 AM, Tom Yates


  • 7.  Re: [External] Re: [FUNDSVCS] Fund spending oversight question

    Posted 08-19-2019 12:11 PM
    Maybe I am guilty of overstatement. It happens from time to time. : ) I still think it's a topic that lacks adequate resource and reference info for Development people.


  • 8.  Re: [External] Re: [FUNDSVCS] Fund spending oversight question

    Posted 08-19-2019 12:27 PM
    I NEVER make overstatements 😜. Guilty as charged. But I do think nonprofits try to cover this area. Often with too many controls which slow down getting funds where they need to go. I address this over-control in the following paper. But more to the point, implementation of the suggested accountability report may address the problems you have seen: https://www.johnhtaylorconsulting.com/wp-content/uploads/2019/02/How-to-Avoid-Unnecessary-Fund-Creation-2018.pdf John Taylor 919.816.5903 johntaylorconsulting@gmail.com Big ideas; small keyboard > On Aug 19, 2019, at 1:10 PM, Tom Yates