We are reviewing our combined household mail name formatting and we are interested in hearing from others on how they decide which household member should be listed first. Currently, we are listing the alum first and then the male member first if both are alumni or both are non-alumni. We would like to change this so it is not based on gender. If anyone would be willing to share their combined household and salutation naming standards, we would greatly appreciate it.
Around 2016, Milton switched to using a non-gendered, informal approach to salutations. Our rules are roughly outlined below. Good luck!
With the exception of the Formal addressee/salutation types, all Addressee/Salutations use an informal form of greeting. The addressee is determined by constituency hierarchy, title hierarchy, last name alphabetical, first name alphabetical. The word "and" is used to connect names rather than the ampersand. Titles are only used when they are earned. For example, Doctor, Reverend, The Honorable. Suffixes are only used when they are part of a name like II, III, IV, but not MD or PhD.
Married constituents are hierarchied by relationship to the organization. Alumni is the most important constituency group, then trustees, faculty, staff. Title then comes into play to sort who is listed first and second. Who people with equal standing are then alphabetized by last name. In the case of the same last name, alphabetized by first name.
Two alums are always listed as two separate full names connected by the word "and". Other pairings with the same last name are listed as first 1 and first 2 and last name. Anyone with a title or suffix is listed as a separate full name.
Anna A. Jones '80 and John B. Jones (alum goes first)
Dr. Steven Smith '75 and Helen Q. Rogers '76 (title goes first)
Allan and Susan Jackson (alpha by first with same last name)
Michael R. Jones III '92 and Sarah B. Jones '92 (two alums with same last name, alpha by first)
Janet Hill '92 and Dr. Bob Hill (alum goes first)
Evan Young, Jr. and Millicent Winters (trustee goes first)
Salutations follow the same order as the addressee using nicknames if available, otherwise first name.
We recently went through this same thing. Here are our standards we are currently in the process of moving to:
Recommendations for tracking prefixes/titles in Millennium:
Recommendations for Suffixes:
Recommendations for creating mailing name:
Recommendations for creating salutation name:
Let me know if you have any questions.
Senior Director of Advancement Services
Utah State University
Tel: 435-797-1285 Fax: 435-797-1364
Executive Director, Advancement Services
Division of University Advancement
Kennesaw State University
SINF : Single Informal
SFRM : Single Formal
CINF : Combined Informal
CFRM : Combined Formal